Health insurance certificates, diplomas and exports

Certificates that fill themselves in

Every year, members ask for a certificate for their health insurance fund, and for a diploma after every course. Ledenadmin creates them with the data that is already in your membership administration. No more filling in Word templates and no more piles of forms at the bar.

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Automatically after payment Members download them themselves Exports to Excel

The health insurance certificate, without paperwork

Many Belgian health insurance funds (mutualities) refund part of the membership fee of a sports club. To claim it, the member submits a certificate from the club. Ledenadmin fills in that certificate with the details of the member, the membership and the club, so your secretary no longer has to do them one by one.

Sent along automatically as soon as the membership fee is paid online
Member, membership and club details already filled in
Members download the certificate themselves in the member zone or the app
Regenerate or resend it with one click from the member profile
The date and the membership fee paid can be pre-filled

Example of a health insurance certificate from Ledenadmin with the details of the member, the activity and the club

From Premium

A diploma after every course

Has a participant completed a puppy course, first aid course or workshop? Ledenadmin creates a diploma from the course, ready to print or send on.

Per participant, with the name of the handler and the dog
Created from the course itself
As a PDF to print or email
Participants, attendance and payment on one screen per course

More about classes and courses

Example of a course diploma from Ledenadmin for a handler and their dog

Every list in Excel with one click

Does the board want a member list, the insurer an overview of the dogs or the treasurer a list of who still has to pay? Every list is in Excel with one click, without copying and pasting.

Member list, also per member group
Expired members and members who have paid
Dogs per training group
Courses and the participants per course
Waiting members
Attendance per class
A complete export of your member base

Import and export screen in Ledenadmin with the import of a member file and the available exports

Your existing member list imported in one go

Switching from Excel or another system? With the Excel template you import handlers, dogs, groups, disciplines and breeds in a single step. Nothing is imported as long as the file contains errors.

Fill in the template

Download the Excel template and fill it in with your members and their dogs.

Upload

Upload the file to Ledenadmin. Unknown groups or breeds are created automatically.

Check

You get a preview showing any errors per row, so you can correct them beforehand.

Import

Everything in order? With one click, your complete member base is in Ledenadmin.

What is included in which plan?

In every plan

Health insurance certificates, Excel exports and the import of your member base are included in every plan.

From Premium

Course diplomas and automatically sending the certificate after online payment of the membership fee are available from Premium.

Enterprise

In the Enterprise plan, members download their certificate themselves via the member zone and the app.

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Frequently asked questions

Do you have another question? Get in touch.

Many Belgian health insurance funds (mutualities) refund part of the membership fee of a sports club. To claim it, the member submits a certificate from the club stating, among other things, the member's details, the membership period, the amount paid and the club. Whether and how much a health insurance fund refunds is up to the fund itself.

No. Ledenadmin fills in the certificate with the data that is already in your membership administration. When a member pays their membership fee online, the certificate is sent along automatically. You can also always create a certificate yourself or resend it from the member profile.

Yes. Members download their health insurance certificate themselves in the member zone and in the Ledenadmin app. That way nobody has to email the board for it. The member zone and the app are part of the Enterprise plan.

Yes. Via the Excel template you import handlers, dogs, groups, disciplines and breeds in one go. Ledenadmin first shows a preview with any errors per row and only imports once everything is correct. We help you switch over free of charge.

Among other things, you can export the member list (also per member group), expired and paid members, dogs per training group, courses and their participants, waiting members, attendance per class and a complete export of your member base. All exports are Excel files.

Works seamlessly with

Ledenadmin is a single platform. These modules connect directly to what you just read about.

Wondering what it costs? Check our transparent pricing or request a demo.

Done with filling in certificates by hand?

Let Ledenadmin create your certificates, diplomas and lists. Try it for free; we help you import your member base free of charge.